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Payroll & HCM for Healthcare Industry

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Why Does Your Healthcare Organization Need a Payroll & HCM Service Provider?

Managing payroll in the healthcare industry can be challenging due to variable pay scales, frequent overtime, extensive documentation, and shift changes. IRIS Payroll & HCM services allow healthcare professionals to focus on patient care, ensuring streamlined, mobile-friendly, and intuitive payroll processes across the entire workforce. The platform’s advanced features support compliance with industry regulations and reduce manual errors. Additionally, it integrates seamlessly with existing systems, enhancing overall efficiency. With real-time reporting and analytics, it empowers managers with crucial insights to make informed decisions.

Healthcare payroll, when implemented with a qualified provider, should provide a host of benefits to your organization and employees – ranging from easy pay scale management, increased payroll accuracy, self-service tools, data synchronization, and much more.

  • Ensuring Compliance

    Like other industries, the healthcare field is subject to a wide range of local, state, and federal regulations that change frequently, often within the same calendar year. Healthcare regulations are especially stringent due to liability concerns, required training and certifications, and the need to ensure workplace safety and patient welfare.

    IRIS Payroll & HCM ensures that your payroll, timekeeping, scheduling, benefits, and tax-related processes are fully legally compliant. We adapt our solutions based on your organization size, the jurisdiction(s) where you operate, and other key factors. Each client receives personalized support from our team of advisors, who help address any regulatory questions specific to your organization.

  • Managing Employees & Pay Scales

    Many healthcare organizations employ a mixture of permanent and temporary employees, including on-call staff, leading to complexities in managing and calculating working hours, retainer-based pay, salary pay, and union-related requirements.

    A qualified payroll provider with healthcare expertise can help avoid errors and penalties from manual payroll processing or a disjointed digital approach. With IRIS Payroll & HCM, you can enjoy automated and streamlined payroll solutions that generate payment reports, track deductions, and handle various tax-related concerns.

  • Timely & Accurate Payroll

    An ideal payroll solution offers lasting peace of mind with robust features for overtime tracking, managing holiday hours, tax calculations, and early detection of payroll errors or form entry issues. Equally important, it includes software and personalized support to ensure employee satisfaction, engagement, and retention.

    By consistently providing accurate and timely pay, utilizing direct deposit, updating pay frequency, and employing other tools to enhance the employee experience, investing in a streamlined payroll solution supports a productive and motivated workforce. Conversely, relying on a manual or in-house approach risks reduced productivity, higher turnover, damage to organizational reputation, and potential compliance penalties.

  • HR & HCM Software Integrations

    Although a payroll software solution paired with professional support simplifies deductions and managing employee pay across classifications and scales, its value significantly increases when integrated with other HR and HCM processes.

    At IRIS, we understand payroll’s intrinsic link to time and attendance, scheduling, and benefits administration. By consolidating employee and organizational data across all HR processes, we help reduce manual data entry, ensure accuracy, simplify recordkeeping, and support mobile employee self-service, thus enhancing transparency, employee agency, trust, and productivity.

  • Data & Report Generation

    As large quantities of data are consolidated across HR processes, eliminating the need for redundant data entry or concerns about inaccuracies, a payroll solution grants your organization the opportunity to leverage historical data to gain insights into employee hours, overtime trends, and labor allocations.

    Easily generated reports and analyses through our workforce management platform enhance budgeting, workforce cost management, and fine-tuning of scheduling practices among staffing managers and supervisors.

  • Employee Self-Service

    Especially in the healthcare industry, employee questions about taxes, deductions, pay scales, overtime, and other compensation-related concerns are commonplace. Given the intensity and unpredictability of the work itself, employees value transparency regarding the payroll process.

    To address these needs, IRIS Payroll & HCM emphasizes employee self-service, offering a fully mobile, cloud-based platform with 24/7 access. Through the ESS portal, healthcare employees can update personal information, banking details, review benefits, monitor overtime, and more. This is particularly valuable for temporary personnel, staff working at multiple locations, or those who prefer to stay consistently informed.

    Providing an employee self-service portal increases trust in the payroll process and alleviates HR staff burdens, freeing them to focus on other essential tasks like talent acquisition and onboarding.

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Ranson Family Dental

Tonya Helfrich, Functional Manager –

“Our account representative is super friendly, knowledgeable, and willing to help with everything we need. IRIS and our representative have made my job easier as I don’t have to take time out of my busy day to do payroll.”

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Stop worrying about getting your payroll done right and let our comprehensive payroll & HCM solutions empower your healthcare organization. Take the first step toward stress-free payroll & HCM today.

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Frequently Asked Questions

How does IRIS Payroll & HCM ensure compliance with healthcare regulations?

Like other industries, the healthcare field is subject to a wide range of local, state, and federal regulations that change frequently, often within the same calendar year. Healthcare regulations are especially stringent due to liability concerns, required training and certifications, and the need to ensure workplace safety and patient welfare. IRIS Payroll & HCM ensures that your payroll, timekeeping, scheduling, benefits, and tax-related processes are fully legally compliant. We adapt our solutions based on your organization size, the jurisdiction(s) where you operate, and other key factors. Each client receives personalized support from our team of advisors, who help address any regulatory questions specific to your organization.

How does IRIS Payroll & HCM support onboarding and training for new healthcare employees?

Onboarding and training are critical components in healthcare, where compliance with training regulations and certifications is mandatory. IRIS Payroll & HCM streamlines the onboarding process with automated workflows, ensuring that new hires complete the required documentation and certifications promptly. Our platform also integrates with training management systems, tracking employee progress and compliance with mandatory training programs. This ensures that healthcare organizations meet regulatory standards while providing a smooth onboarding experience for new employees.

What kind of support does IRIS Payroll & HCM offer to healthcare clients?

IRIS Payroll & HCM is committed to providing exceptional support tailored to the healthcare industry. Our clients benefit from 24/7 customer service, dedicated account managers, and specialized compliance advisors who understand the nuances of healthcare payroll and regulatory requirements. Whether it’s troubleshooting issues, providing software training, or offering compliance guidance, our support team ensures that your organization can focus on delivering quality patient care without payroll interruptions.

How does IRIS Payroll & HCM handle tax reporting for healthcare organizations?

The complexity of tax reporting in healthcare requires meticulous attention to detail, especially when considering varying state and federal requirements, exemptions, and deductions. IRIS Payroll & HCM simplifies tax reporting by automating calculations and submissions, ensuring compliance with the latest tax laws. Our system generates comprehensive tax reports and electronic filings, reducing errors and the risk of non-compliance penalties. Additionally, our dedicated support team is available to assist with any unique tax concerns that healthcare organizations may encounter.