Why Does Your Firm Need a Document Management System?

By Adam Walters | 09/17/2024 | 2 min read

Your firm’s document management system can be a key to your success and growth, unfortunately too many firms don’t understand why they need a document management system or the benefits it provides.

Find out what a document management system is, and the benefits it provides.

What Is a Document Management System (DMS)?

A document management system (DMS) stores, organizes, and manages your firm’s files and documents. It works behind the scenes to ensure that it is easy to find the documents you need while keeping them secure and keeping you compliant with local, state, and federal regulations.

A DMS helps identify and remove duplications helping you to easily find the most up-to-date file of every project you work on.

Why Do You Need a DMS?

You use software solutions to help your business run. You use client management software (CMS) to make sure you can track your clients and their history with you. You use accounting software to manage accounts receivable and payable. So why don’t you have software that helps you store, manage, and protect your documents?

A DMS helps you create a custom database for your firm, allowing you to establish a universal naming and filing system. This helps your firm:

Improve collaboration
Remove data entry errors and duplicate files
Streamline workflow
Reduce overhead costs
Maintain regulatory compliance
Improve work experience and reduce employee churn
Protect your files against natural disasters

Help Your Firm Do More with the Right DMS

You need a DMS you can trust just like you need a reliable car. Imagine if you went to get groceries and when you got to your car, you weren’t quite sure if it would start on the first time, the third time, or at all. Or if as you rush out the door just a few minutes late, you got in the car and it took three extra, excruciating minutes to start. You might be able to change your schedule to plan for your car failing, but it’d be better to have a car that you know will start every time you need it to.

In the same way, a secure, reliable DMS is essential to your firm. You can work around an outdated or broken DMS, but a functional DMS that stays up to date while helping you with compliance and automation can streamline every task and project you work on.

IRIS Document Management provides you with a secure, reliable, and accessible DMS. We provide you with the tools you need to streamline your firm helping you achieve more with your time. Our automation tools will help reduce and even remove manual data entry as well as duplications. Making such an important decision can affect your firm’s daily operations, which is why we provide migration assistance to make sure your firm has as little downtime as possible.
Find out how to keep your files at your fingertips with IRIS Document Management.